High Energy Physics Libraries
Webzine: Author Guidelines
Articles should be written in English, but authors can also provide an
original language version if they wish.
Include an abstract (up to 150 words) and 5 - 10 keywords.
Length of articles should normally be anywhere from 1000 - 5000 +
The article should include a title, introduction and summary/conclusion.
The main body of the article should be organized into major topics and
Submit all references (please use conventions described below).
Check all statements, names, and references for accuracy.
Please also supply a brief author biography which should include full name,
job title, organization, research interests.
Spell check and proof-read completed article and author biography.
Document Format and Templates:
The files should be submitted in one of three formats:
Note: A single file containing the article without pictures,
graphics or figures should be sent as an email attachment/file to the address
given below. Any pictures, diagrams or other graphics should be sent as
individually separate email attachments/files i.e. not embedded in Word
files, since these files expand enormously when they contain images.
MS Word, version 97 or 2000 (WORD
or plain ASCII text (send in body of email message or as an attachment)
These files should be in bmp, eps, gif, jpg, pict or tiff format,
and not exceed 1 MB in size.
References (bibliographic or hyperlink) within the article normally
link to the listing of references at the foot of the article as shown in
the example below:
Excerpt from Article:
The national workshops on Institutional Web Management held at the
University of Newcastle in September 1998  and
King's College London in July 1997  attracted
a variety of people involved in running institutional web services.
References at Foot of Article:
Cascading Style Sheets, level 2 (CSS2) Specification,
XML.COM, Organisational Home Page
Reference Style for Print Resources
From a publication:
Linda H. Bertland. "Using Circulation Statistics as a Collection Development
Tool." School Library Media Quarterly 19 (Winter 1991): 90-97.
From a book:
Neville A. Fisher and others, Publishing Patterns of the Next Decade,
Libraries of the Future, vol. 2 (Westport, Conn.: Coranada Univ. Pr.,
Michael R. Culver. "Cataloging at Home with a Microcomputer," in
Services Tomorrow: Proceedings of a Colloquium on March 13, 1988, ed.
Charles R. Datum (Chicago: ALA, 1989), 205-25.
Reference Style for Electronic Resources
The following examples use Chicago Style and are taken from Citation Styles
The citations below include the following information:
author's name (if known)
title of document, in quotation marks
title of complete work (if applicable), in italics,
date of publication or last revision (if known)
URL (on a separate line), in angle brackets prefaced by the term "URL:"
date of access, in parentheses
Article in an electronic journal (ejournal):
"Embedded Visuals: Student Design in Web Spaces," Kairos: A Journal
for Teachers of Writing in Webbed Environments 3, no. 1 (1997)
(21 October 1997).
Article in an electronic magazine / web magazine
"Confessions of a Cybershaman", Nathan Myhrvold, Slate, 12 June
.slate.com/CriticalMass/97-06-12/CriticalMass.asp> (19 October 1997).
All material submitted must be the original work of the author unless otherwise
noted. Permission is granted to the HEP Libraries Webzine editors:
to edit and publish the material;
to republish the material, or any part of it, in any future HEP Libraries
- to index the article in third party indexing databases.
All articles remain copyright of the authors.
From 2007 all authors are asked to give their article
Attribution License. Articles published prior to 2007 have a
Creative Commons licence when indicated at the bottom of the article. Not
all articles yet have the licence, but permission is being sought from the
We are grateful to the editors of Exploit
Interactive for permission to use their guidelines and stylesheets.
Last modified: 24 July 2007